Information held about you

This privacy notice applies to Adoption Central England (ACE) Regional Adoption Agency a partnership between Warwickshire, Coventry, Solihull, Worcestershire and Herefordshire local authorities.

ACE provides a full range of adoption related services including the recruitment and assessment of adoptive parents, support to children who require an adoption service, services to adoptive families who require support and adopted adults and the family members of adopted people. They also offer non-agency adoption services, for example step-parents adoption.

Personal information collected depending upon your service requirements may include but is not limited to:

  • Personal details (for example name, email, contacts, address, date of birth)
  • Personal reference numbers (for example NHS Number, National Insurance number)
  • Financial details
  • Family details
  • Employment details (include employment references)
  • Lifestyle and social circumstances information
  • Visual images, personal appearance and behaviour, for example photographs
  • Case file information (including complaints)
  • Physical or mental health details (including from health records and assessment report and/or social care records)
  • Racial or ethnic origin
  • Offences (including alleged offences) criminal proceedings, outcomes and sentences
  • Religious or other beliefs of a similar nature
  • Details of extended family members and support system
  • Personal and work related references
  • Proof of citizenship/residency
How the law allows us to use your information

Processing is necessary for compliance with a legal obligation and associated regulations and statutory guidance. Significant are:

Who we will share your information with

We may share your information with:

  • Other local authorities who have children with adoption plans
  • ACE local authority social work teams
  • Individuals and agencies who are required to provide reference checks
  • Foreign embassies if living abroad for application checks
  • Voluntary agencies who work closely with the regional adoption agency
  • Providers of adoption support services
  • National Adoption Register
  • Courts
  • Other statutory services according to your assessed need, for example health and housing
How long we keep your personal information
All adoption records are kept for 100 years in line with legislative requirements. If prospective adopters are unsuccessful or withdraw an application or resign their approval, records will be kept for 25 years.
Your rights

For access to or the rectification of your personal information, or to restrict the processing of your personal information please contact us by email at enquiries@aceadoption.com

Providing accurate information
It is important that we hold accurate and up to date information about you to assess your needs and deliver the appropriate services. If any of your details have changed, or change in the future, please tell us so that we can update your records.
Further information

See www.warwickshire.gov.uk/privacy and www.herefordshire.gov.uk/accesstoinformation for further information on how we process your information.

Service web page

Adoption page