1dayaweek privacy notice - Privacy notices

1dayaweek is a travel promotion and monthly prize draw provided and operated by our partner Mosodi. You participate by commuting to work by walking, running, cycling, public transport or car-share, and taking a photograph showing arrival at work. You can enter the monthly prize draw by posting the photograph on Instagram, Facebook or Twitter and including #my1DAW. You can also enter the prize draw by emailing the photograph to Herefordshire Council at move@herefordshire.gov.uk

The prize draw is open to employees working at Rotherwas or Skylon Park.

To enter you into the prize draw, we need to collect and hold your name, email address and photograph.

All personal data held is processed in accordance with data protection law. The data controller for the information outlined in this privacy notice is Herefordshire Council and Mosodi is the data processor.

Once submitted, we will not share your personal information with any other party. We are committed to protecting your privacy and security at all times. Whenever you provide personal information, we will treat that information with confidence in accordance with this policy, current UK Data Protection legislation and internet best practice.

We will use the information that we collect to administer the next monthly prize draw.

The legal basis for processing the data is:

• Your explicit consent which you can withdraw at any time by notifying us at move@herefordshire.gov.uk Please note, withdrawal of consent to process your data will necessitate cancelling your entry into the next 1dayaweek monthly prize draw

We will not pass your information to any third parties without your consent (other than site owners/managers).

The council employees who have access to your personal data and are associated with the handling of that data, are obliged to respect the confidentiality of your personal data. The council employees referred to in this clause shall be restricted to those involved in the administration and running of the scheme.

We will only keep your information until the next monthly prize draw takes place. All information will be held securely and destroyed under confidential conditions.

You have a number of rights under data protection law, including the right to request your information and to request that the information is amended or erased if incorrect.

To request your records, you will need to provide proof of identification and write to the Information Governance Team, Herefordshire Council, Plough Lane, Hereford HR4 0LE or email informationgovernance@herefordshire.gov.uk

You also have the right to make a complaint about our handling of your personal data to the Information Commissioner's Office.

If you have any questions or concerns about how your information is used, please contact the Sustainability and Climate Change team at move@herefordshire.gov.uk in the first instance.

You can also contact the Data Protection Officer, Herefordshire Council, Plough Lane, Hereford HR4 0LE, email informationgovernance@herefordshire.gov.uk

You can find more information about data protection and how it applies to you on the Information Commissioner's Office website.

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