Depositing documents
We accept records for safe storage, care and preservation, and to make them accessible to the public under controlled conditions. Our collections and acquisitions policy sets out the type of material we collect and the geographical area of collection.
We can receive records as a statutory deposit, gift, purchase, bequest, or long-term loan. When we purchase records or receive them as the result of a gift or bequest they become the property of Herefordshire Council and we encourage donors to include in the gift any copyright which they may hold in the records. Records on long-term loan remain under the ownership of the depositor who should alert the Record Office to any change of address and ensure that the Record Office is notified of any change of ownership.
We can accept records in paper or digital form:
- For donations of records in digital form please read the guidance about accepted file formats and naming
- If your records are paper-based please read conservation advice for depositors
Our terms of deposit and deposit form set out how we will store and catalogue records, what access the public will have and the copyright and reproduction provisions.
If you are depositing records on behalf of a parish council, please read our guide to keeping parish council records first.
For further information or to arrange to bring in a deposit, please contact us on 01432 260750 or archives@herefordshire.gov.uk